Unfiled warranty parts
warranty-eligible parts replaced on service calls but never turned into a claim.
Found Money Scan · HVAC contractors
Find the money your shop already earned.
ClaimHound scans your ServiceTitan, Housecall Pro, and QuickBooks exports for missed warranty credits, unapplied credits, completed work that never got invoiced, and part-return money sitting in the cracks. No portal passwords to start. No find, no fee.
How it works
- 1
Send read-only exports
Send the last 90 days of jobs, invoices, payments, and equipment details from ServiceTitan or Housecall Pro, plus QuickBooks invoice/credit exports if you use it. CSVs are fine. We do not need your dealer portal passwords for the scan.
- 2
We show you the leaks
You get a plain-English findings report: what we found, where it is stuck, what proof is needed, and whether a deadline matters. No vague "opportunities" — line items your office can check.
- 3
You approve the recovery path
Your team applies the credit, sends the invoice, or files the claim with the packet we prepare. We only get paid on the scan when recovered money or credit actually lands.
What we scan
Approved-but-unapplied credits
manufacturer or distributor credits issued but never matched back to the job or account.
Completed-but-uninvoiced jobs
work done and closed before an invoice ever went out.
Missed distributor, core, and part-return credits.
Unregistered equipment risks
installs that may lose extended warranty coverage.
Deadline risks
warranty items recoverable now that die if nobody touches them.
Pricing
Found Money Scan
Found Money Scan: No upfront fee. If we find nothing recoverable, you pay nothing. If money or credit posts from an item we identified, ClaimHound takes 25% of what lands. You keep 75%.
Leak Watch
Leak Watch: After the first win, keep the leaks from coming back — $299–$999 per location per month based on call volume. Monthly scan, warranty deadline queue, and claim packets your office can file fast.
Trust & security
- Start with exports, not logins. Read-only review — we never change records in your systems during the scan.
- No dealer portal passwords needed for the scan.
- We only need job, invoice, payment, part, serial, install-date, and credit fields relevant to recovery.
- Your data is never sold and never used to market to your customers. Raw exports deleted on request.
- Nothing is filed, submitted, or changed without your written approval.
FAQ
What do you need from us to start?
Exports from the last 90 days: completed jobs, invoices, payments, credits, and equipment/part details if you track them. CSV is fine.
Do you need our manufacturer or distributor portal logins?
No. Not for the scan. Done-for-you filing later is handled separately and only with written approval.
What counts as "recovered"?
Cash collected or a credit posted/applied to your account from an item ClaimHound identified. If it never lands, we don't get paid on the scan.
What if you find nothing?
Then you pay nothing for the scan and keep the findings report.
Will this change how my techs work?
No. The first scan uses exports from work already done.
Do you file the warranty claims for us?
Not in the base scan. We identify the money and prepare the claim packet. Done-for-you filing is optional afterward, only with your approval.
Which shops is this best for?
HVAC shops with enough service volume that warranty parts, distributor credits, and office paperwork can slip — especially shops without a dedicated warranty admin.
What ClaimHound does not do: clean up your books, make collections calls, change records in your systems, log into portals without written approval, chase every denial forever, or provide unlimited support. Async, report-driven, narrow on purpose.
Request your Found Money Scan
Tell us about the shop. We use read-only exports from the last 90 days. We do not need dealer portal passwords for the scan.
- Jobs, invoices, payments, and equipment details from ServiceTitan or Housecall Pro.
- QuickBooks invoice and credit exports if you use it.
- CSV is fine.